Program Administration Positions

Positions with the primary responsibility for the administrative support of the NSF core mission, such as  Administrative Managers, Operations Specialists, Program Assistants, Science Assistants, Administrative Support Assistants, Program Specialists, Program Analysts, and other similar positions.


  • Program Assistant. Employees assist program managers by personally handling the technician work associated with a research grant program. Employees process grant awards, declinations and withdrawals, e.g., review, verify, monitor and track proposal activities; examine budgets for adjustments; prepare grant packages; coordinate panel meetings; maintain grant files; generate computerized reports; perform data entry; assist callers; prepare travel documents; and prepare word-processing assignments.
  • Administrative Support Assistant. Employees perform a variety of general office work, e.g., maintain the supervisor's calendar; review and control incoming and outgoing correspondence; establish and maintain office files; greet and screen callers and visitors; coordinate meetings and make travel arrangements; draft and type a variety of correspondence; and perform liaison functions.
  • Administrative Manager or Operations Specialist. Employees are assigned specific responsibilities for the day-to-day operations of administrative functions, including preparation and management of financial resources, human resource management, oversight of any grant and contract administrative functions, and continuous improvements in the management of program operations.
  • Management/Program Analyst or Program Specialist. Serves as a member of the program support team and is primarily responsible for supporting the review and evaluation of various procedures. Provides comprehensive analytical support with an emphasis on logistics, data management, and input toward the continuous improvement of the overall processes.
  • Science Assistant.  Prepares reports and related presentations of information on the agency’s scientific programs.  Activities also include obtaining, analyzing, and interpreting information from multiple sources.

Recruiting Sources

Opportunities are posted on USAJOBS and may also be viewed on the Job Openings page.