This page outlines how to prepare for an advisory committee or subcommittee meeting at the U.S. National Science Foundation.
On this page
Before your meeting
1. Complete/update your reviewer profile information in Research.gov.
If you haven't registered with Research.gov before, register an account. Once signed in, click on the "Provide Reviewer Profile Information" link under "Reviews & Meetings" on the Research.gov homepage. You will be prompted to enter a unique invitation code, which you should have received by email, or you can enter the email address NSF program staff used to email you about your meeting. Follow the five-step instructions to provide your reviewer profile information. A walk-through of steps is in the Register for a New NSF Account and Provide Reviewer Profile Information video tutorials.
If you already have an existing account in Research.gov, sign in using your existing credentials and complete your Reviewer Profile or update your existing profile as needed.
2. Access the "Reviews, Panels, and Other Meetings" page in Research.gov.
Click on the "Reviews, Panels, and Other Meetings" link under "Reviews & Meetings" on the Research.gov homepage and then click the "Panels and Meetings" tab. You must be signed into Research.gov to complete these steps and have completed your Reviewer Profile.
3. Open the "Meeting Details" page.
Click the meeting ID to open the "Meeting Details" page for the meeting you have been invited to participate in by NSF program staff. Read and accept the legal notices to continue.
Use the "Meeting Details" page to register or check-in for the meeting or submit information for travel or reimbursement. Meetings are listed for one year following the meeting.
4. Complete the Confidential Conflict-of-Interest Statement.
You are required to complete this statement if you have not completed one within the past 12 months. Click the "Conflicts of Interest Form 1230A" link in the "Prior to the Meeting" section of the "Meeting Details" page.
Print, read and sign the "Confidential Conflict-of-Interest Statement for NSF Advisory Committee Members." Once completed and signed, email your statement to the meeting coordinator.
5. Register for your meeting using the "Travel and Reimbursement" link on the "Meeting Details" page.
Before arriving for your meeting, you must enter or update your personal data and banking information. Registration is required for NSF to reimburse/compensate you for your service. You must register in the system even if you are attending your meeting virtually.
Click on the "Travel and Reimbursement" link in the "Prior to the Meeting" section of the "Meeting Details" page. Follow the instructions outlined in the Travel and Reimbursement System how-to guide to register for your meeting.
6. Read any documents and complete any tasks that you have been assigned by committee leadership and/or the meeting coordinator.
If attending virtually
Review the Tips for Virtual Meetings page to learn how to test your computer setup and review meeting etiquette to ensure a successful meeting.
If attending in person
Review the Visit NSF webpage for information about how to get to NSF, how to access the NSF building, NSF's computer security policy and other important visitor information.
Day of your meeting
If attending virtually
The meeting link will be provided by program staff (most likely via email). View the How to Join a Zoom Meeting fact sheet for guidance.
If attending in person
Please plan to arrive at NSF at least 30 minutes before your scheduled meeting to allow time to pass through security and obtain your visitor pass.
After obtaining your pass, proceed to the designated meeting room in the NSF Panel Conference Center located on the second and third floor.
1. Record your meeting attendance.
You must record your attendance each day of your panel using "Meeting Attendance Check-in" and "Travel and Reimbursement" to receive reimbursement/compensation from NSF.
Click on the "Meeting Attendance Check-in" link in the "Day of the Meeting and Following" section of the "Meeting Details" page. View the Meeting Sign-in how-to guide for step-by-step guidance.