Tips and Etiquette for Virtual Meetings


  1. Complete any Program and Administrative Tasks

    Review and complete any tasks required for your meeting.

  2. Etiquette for Virtual Meetings

    The same etiquette expected for in-person business meetings also applies for remote events. Practicing the following tips will help to ensure that your virtual meeting is productive and efficient.

    Join your meeting at least 15 minutes early to work out any technical issues.

    Participate in your meeting from a quiet location where others will not overhear your discussion of sensitive information.

    Turn off any unnecessary applications or notifications on your computer desktop before joining your meeting.

    Take steps to minimize background noise:

    • Mute yourself when you are not speaking.
    • Use headphones or a headset with a built-in microphone when possible.
    • Use pen and paper to take meeting notes instead of your computer and keyboard. The sounds of typing on a keyboard are easily transmitted and can be distracting to others.

    Be conscious that your webcam is on:

    • Turn webcam on when speaking for the benefit of participants with disabilities who rely on lipreading.\
    • Dress appropriately.
    • Make sure your background is appropriate and professional.
    • Remember that everyone can see you, and what you are doing, just as if you were meeting face-to-face.

    Introduce yourself before speaking.

    Speak clearly into your microphone to ensure captioners, American Sign Language (ASL) interpreters, and/or assistive technology users accurately capture and relay your comments to participants with disabilities.

    If you need to leave the meeting temporarily, notify the meeting host before disconnecting from the meeting and then rejoin.  Never place the meeting on hold.

    Stay engaged, listen closely, and wait to speak until the current speaker finishes his or her thought. This helps all participants to hear each other clearly.