NSF 08-591: Industry/University Cooperative Research Centers Program (I/UCRC)

Program Solicitation NSF 08-591

Replaces Document(s):
NSF 07-537, NSF 01-116

National Science Foundation Directorate for Engineering      Industrial Innovation and Partnerships Directorate for Computer & Information Science & Engineering

Letter of Intent Due Date(s) (required) (due by 5 p.m. proposer's local time):

January 02, 2009

First Friday in January, Annually Thereafter

Letter of intent is only needed when submitting a planning grant proposal.

June 26, 2009

Fourth Friday in June, Annually Thereafter

Letter of intent is only needed when submitting a planning grant proposal

Planning Grant and Full Center Proposal Deadline(s) (due by 5 p.m. proposer's local time):

March 06, 2009

First Friday in March, Annually Thereafter

Planning Grants and Full Center Proposals

September 25, 2009

Fourth Friday in September, Annually Thereafter

Planning Grants and Full Center Proposals

Revision Notes

Summary Of Program Requirements

General Information

Program Title: 

Synopsis of Program:

Cognizant Program Officer(s):

• Rathindra (Babu) DasGupta, Lead I/UCRC Program Director, Directorate for Engineering, telephone: (703) 292-8353, fax: (703) 292-9057, email: rdasgupt@nsf.gov

• Glenn Larsen, IIP Program Director, Directorate for Engineering, Rm. 590, telephone: (703) 292-4607, email: glarsen@nsf.gov

• Rita Rodriguez, Program Director, Directorate for Computer & Information Science & Engineering, 1175 N, telephone: (703) 292-8950, fax: (703) 292-9010, email: rrodrigu@nsf.gov

• Gregory Misiorek, Program Specialist, Directorate for Engineering, 590, telephone: (703) 292-8383, fax: (703) 292-9051, email: gmisiore@nsf.gov

Applicable Catalog of Federal Domestic Assistance (CFDA) Number(s):

• 47.041 --- Engineering
• 47.070 --- Computer and Information Science and Engineering

Award Information

Anticipated Type of Award:  Standard Grant or Continuing Grant

Estimated Number of Awards:    2 to  8   full center awards and 4-12 planning grant awards annually.

Anticipated Funding Amount:   $8,000,000  to $9,000,000  -- Funding is dependent on the availability of funds.

Eligibility Information

Organization Limit: 

Proposals may only be submitted by the following:

• Universities and Colleges - Universities and two- and four-year colleges (including community colleges) accredited in, and having a campus located in the US, acting on behalf of their faculty members. Such organizations also are referred to as academic institutions.

PI Limit: 

Limit on Number of Proposals per Organization: 

Grantee institutions that have an active single university I/UCRC award are not eligible to apply for another single university center; however, they may apply for a multi-university center.

Any institution may submit multiple multi-university center proposals provided that the proposed research topics involve different disciplines and support different industries.

Limit on Number of Proposals per PI: 1 

PIs with an active award for an NSF research center are not eligible to apply. An exception to this requirement is made for I/UCRC PIs who apply for their second phase of support covering years six to ten.

PIs can only submit one proposal per submission period. Co-PIs can only participate in one proposal per submission period.

Proposal Preparation and Submission Instructions

A. Proposal Preparation Instructions

• Letters of Intent: Submission of Letters of Intent is required. Please see the full text of this solicitation for further information.

• Preliminary Proposal Submission: Not Applicable

• Full Proposals:

  • Full Proposals submitted via FastLane: NSF Proposal and Award Policies and Procedures Guide, Part I: Grant Proposal Guide (GPG) Guidelines apply. The complete text of the GPG is available electronically on the NSF website at:
    https://www.nsf.gov/publications/pub_summ.jsp?ods_key=gpg.

  • Full Proposals submitted via Grants.gov: NSF Grants.gov Application Guide: A Guide for the Preparation and Submission of NSF Applications via Grants.gov Guidelines apply (Note: The NSF Grants.gov Application Guide is available on the Grants.gov website and on the NSF website at:
    https://www.nsf.gov/pubs/policydocs/grantsgovguide607.pdf)

B. Budgetary Information

• Cost Sharing Requirements: Cost Sharing is required. See the section on Indirect Cost (F&A) Limitations.

• Indirect Cost (F&A) Limitations:  
  University recovery of indirect costs (F&A) shall be limited to 10% on the total expenditures of industry center membership fees. 

• Other Budgetary Limitations: Not Applicable

C. Due Dates

• Letter of Intent Due Date(s) (required) (due by 5 p.m. proposer's local time):

  January 02, 2009

  First Friday in January, Annually Thereafter

  Letter of intent is only needed when submitting a planning grant proposal.

  June 26, 2009

  Fourth Friday in June, Annually Thereafter

  Letter of intent is only needed when submitting a planning grant proposal.

• Planning Grant and Full Center Proposal Deadline(s) (due by 5 p.m. proposer's local time):

  March 06, 2009

  First Friday in March, Annually Thereafter

  Planning Grants and Full Center Proposals

  September 25, 2009

  Fourth Friday in September, Annually Thereafter

  Planning Grants and Full Center Proposals

Proposal Review Information Criteria

Merit Review Criteria:   National Science Board approved criteria. Additional merit review considerations apply. Please see the full text of this solicitation for further information.

Award Administration Information

Award Conditions:   Additional award conditions apply. Please see the full text of this solicitation for further information.

Reporting Requirements:   Additional reporting requirements apply. Please see the full text of this solicitation for further information.

I. Introduction

II. Program Description

III. Award Information

IV. Eligibility Information

Organization Limit: 

Proposals may only be submitted by the following:

• Universities and Colleges - Universities and two- and four-year colleges (including community colleges) accredited in, and having a campus located in the US, acting on behalf of their faculty members. Such organizations also are referred to as academic institutions.

PI Limit: 

The PI at each institution must be a tenured faculty member. The center or site director must be the PI.

Limit on Number of Proposals per Organization: 

Grantee institutions that have an active single university I/UCRC award are not eligible to apply for another single university center; however, they may apply for a multi-university center.

Any institution may submit multiple multi-university center proposals provided that the proposed research topics involve different disciplines and support different industries.

Limit on Number of Proposals per PI: 1 

PIs with an active award for an NSF research center are not eligible to apply. An exception to this requirement is made for I/UCRC PIs who apply for their second phase of support covering years six to ten.

PIs can only submit one proposal per submission period. Co-PIs can only participate in one proposal per submission period.

Additional Eligibility Info:

A Letter of Intent (LOI) must be approved by the NSF Program Director before the institution may submit a planning grant proposal.

In general, institutions must have been awarded a planning grant before they are eligible to submit a full center proposal. NSF may waive this requirement if the institution wants to join an existing center, has the approval from the center director to join, and meets the minimum membership requirements to create a research site.

V. Proposal Preparation And Submission Instructions

A. Proposal Preparation Instructions

Letters of Intent(required):

Guide to Submission of a Letter of Intent for an Industry/University Cooperative Research Center

Format- Letter of Intent

Letters of intent are to be submitted for each proposed planning grant proposal via FastLane which is accessible from the NSF web site. The letter of intent must be approved by an I/UCRC program director before a proposal for a planning grant will be accepted. Former I/UCRC sites may not reform into a new I/UCRC with the same research focus or scope. The proposed centers are potentially viable when they:

• Fit withing the industry and university collaborative scope,
• Are economically important to the research area, and
• Do not significantly duplicate the research focus of other I/UCRCs.

Letter of Intent Preparation Instructions:

When submitting a Letter of Intent through FastLane in response to this Program Solicitation please note the conditions outlined below:

• Sponsored Projects Office (SPO) Submission is required when submitting Letters of Intent
• A Minimum of 1 and Maximum of 4 Other Senior Project Personnel are allowed
• A Minimum of 0 and Maximum of 4 Other Participating Organizations are allowed
• A description of the research focus of the potential center is required when submitting Letters of Intent
• A list of participating center sites (universities & colleges) & faculty members is required when submitting Letters of Intent
• A list of potential members (industry & firm) that the research will attract is required when submitting Letters of Intent
• Submission of multiple Letters of Intent is allowed

Full Proposal Preparation Instructions: Proposers may opt to submit proposals in response to this Program Solicitation via Grants.gov or via the NSF FastLane system.

• Full proposals submitted via FastLane: Proposals submitted in response to this program solicitation should be prepared and submitted in accordance with the general guidelines contained in the NSF Grant Proposal Guide (GPG). The complete text of the GPG is available electronically on the NSF website at:
  https://www.nsf.gov/publications/pub_summ.jsp?ods_key=gpg. Paper copies of the GPG may be obtained from the NSF Publications Clearinghouse, telephone (703) 292-7827 or by e-mail from pubs@nsf.gov. Proposers are reminded to identify this program solicitation number in the program solicitation block on the NSF Cover Sheet For Proposal to the National Science Foundation. Compliance with this requirement is critical to determining the relevant proposal processing guidelines. Failure to submit this information may delay processing.

• Full proposals submitted via Grants.gov: Proposals submitted in response to this program solicitation via Grants.gov should be prepared and submitted in accordance with the NSF Grants.gov Application Guide: A Guide for the Preparation and Submission of NSF Applications via Grants.gov. The complete text of the NSF Grants.gov Application Guide is available on the Grants.gov website and on the NSF website at:
  (https://www.nsf.gov/pubs/policydocs/grantsgovguide607.pdf). To obtain copies of the Application Guide and Application Forms Package, click on the Apply tab on the Grants.gov site, then click on the Apply Step 1: Download a Grant Application Package and Application Instructions link and enter the funding opportunity number, (the program solicitation number without the NSF prefix) and press the Download Package button. Paper copies of the Grants.gov Application Guide also may be obtained from the NSF Publications Clearinghouse, telephone (703) 292-7827 or by e-mail from pubs@nsf.gov.

In determining which method to utilize in the electronic preparation and submission of the proposal, please note the following:

Collaborative Proposals. All collaborative proposals submitted as separate submissions from multiple organizations must be submitted via the NSF FastLane system. Chapter II, Section D.3 of the Grant Proposal Guide provides additional information on collaborative proposals.

1. Guide to Submission of a Planning Grant Proposal for an Industry/University Cooperative Research Center

Introduction- Planning Grant

Planning grant proposals are accepted only if the letter of intent describing a proposed I/UCRC has been approved by an I/UCRC program director. Planning grants are used to plan the joint industry and university research agenda and to determine the feasibility and viability of developing a center. The proposal is limited to 15 pages or less excluding supplementary documents.

Note that a planning grant is submitted as a full proposal but with a title prefix of "Planning Grant:". Do not submit a planning grant as a preliminary proposal or it will be returned without review.

Format- Planning Grant

Title - The title for a planning grant must be headed as "Planning Grant: I/UCRC for AREA" where area is the research area for which the center is being proposed.

Project Summary - One page maximum length discussing these two topics:

• Intellectual Merit of the center - See Section VI. NSF Proposal Processing and Review Procedures for details.
• Broader Impact of the center - See Section VI. NSF Proposal Processing and Review Procedures for details.

Planning Grant Objective

• Objective - brief statement of the planning grant's objective (which should be a meeting with industry and university to agree on an initial research agenda to start the center.)
• Strategy - how will you meet your objective?
• Potential members - identify industry members who are likely to join the proposed center and the plan to recruit them.
• Meeting planning arrangements including:
  - Proposed location;
  - Meeting format and organization;
  - Responsibilities of staff and presenters; and
  - Draft agenda.

Project Description

Provide a full description for the envisioned center that serves as a blueprint for action. The project description section should:

• Provide a general analysis of the industry on which the proposed center plans to focus; how that industry affects the Nation's economic health; and its research interests and needs, especially in those areas of research that could be considered appropriate for the proposed center;
• Provide a description of the center's capabilities to conduct research addressing the industrial needs;
• Determine the proposed center's, policies, guidelines, organizational structure, and operational procedures within the I/UCRC framework;
• Determine a plan for addressing diversity;
• Discuss proposed projects - a one page description for each envisioned research project covering::
  - experimental plan and a discussion of its industrial relevance and appropriateness for the center;
  - project objectives;
  - proposed team (management and staff);
  - proposed deliverables;
  - proposed methodology;
  - determination of milestones and time to completion; and
  - determination of annual and total cost to completion.

Include these required planning grant documents in the Supplementary Documents section of FastLane (For Grants.gov users, supplementary documents should be attached in Field 11 of the R&R Other Project Information Form.):

• Proposed center marketing plan;
• Staffing plan with a responsibility matrix showing the roles that the proposed center director, site directors, and other researchers will have in performing this planning study;
• Membership agreement in accordance with the I/UCRC sample agreement at  https://www.nsf.gov/eng/iip/iucrc/sample_agreement_form.jsp);
• Draft Agenda - for the meeting with industrial representatives designed to determine the research agenda and its viability; and
• Potential center member letters - (six letters minimum per institution) from potential organization members noting that the center's concept and proposed research agenda have the potential for receiving support from that organization and that they would consider joining if the center were formed. Proposals without the sufficient number of letters will be returned without review.

Budget

Support is generally for travel, an industry planning meeting, associated meeting publications, and faculty time. Note any other sources of funds to be used in this study.

2. Guide to Submission of a Center Proposal for an Industry/University Cooperative Research Center

Introduction - Center Proposal

Support from NSF for Industry/University Cooperative Research Centers is awarded as seed funds to develop a partnership between industry and academe, with NSF taking the role of a facilitator. A significant proportion of a center's support is expected to come from industrial, state, and other funds. As a center progresses, it is likely to have increased opportunities for funding from additional firms, other Federal agencies, Federal laboratories, and state and local governments, thus increasing the leverage of NSF funds.

To be eligible to submit a full center proposal, institutions must have been awarded a planning grant. The requirement for a planning grant proposal may be waived by NSF provided that the research site meets the minimum membership requirements and has the approval from the center director to join an existing center.

In addition, the center must develop and submit a plan to ensure that the center can support graduate students and industrially relevant research projects. The minimum number of members required produces a critical mass and encourages a more generic research program. In general, center members are industrial firms, although some may be other organizations such as Federal agencies.

Proposal Format- Center Proposals

The proposal should reflect the unique combination of the proposing institution's research interests, capabilities, and potential for working with industry. These features should be discussed in sufficient detail to facilitate review in accordance with the I/UCRC Program requirements.

Project Summary. One-page limit.

Include and address all of the following points:

• Brief description of the proposed center, sites involved, and scope of the research program.
• Intellectual Merit - See Section VI. NSF Proposal Processing and Review Procedures for details.
• Broader Impact - See Section VI. NSF Proposal Processing and Review Procedures for details.

Project Description

The following narrative outline is recommended for the project description. This narrative should be no longer than 30 pages.

A. Project Overview. Three-page limit.

In no more than three pages, describe the technical focus of and need for the center. Describe the technical area, the industry, the industrially relevant research required, and the expertise and resources that will be used to address this need.

B. Center Structure and Operations.

Proposers must discuss the following issues in their proposals:

• Available facilities and infrastructure;
• A director responsible for all activities of the center, with evidence of the director's management capability;
• The membership agreement including (Use the Sample Membership Agreement referenced in Section IX of this solicitation as a guide):
  • Intellectual property policies in accordance with the Bayh-Dole Act that permit non-exclusive, royalty-free licenses for industrial center members and the possibility of exclusive, royalty-bearing licenses;
  • Publication delay policies;
  • The membership structure of the center, as well as the role of members in the center and the specific benefits of membership categories
• Discuss potential issues that might hinder the center and what steps could be taken to minimize those risks;
• The proposed evaluator and plans for the center to meet I/UCRC evaluation criteria; and
• Membership of the university policy committee.

C. Research Plan.

Envisioned Projects - up to three pages describing each envisioned research project that includes:

• A discussion of its industrial relevance and appropriateness for the center;
• Project objectives;
• Proposed team (management and staff) with plans to address broadening participation;
• Proposed deliverables;
• Determine business or industry need;
• Describe the available research facilities; and
• Determine time to completion and cost.

Budget Sheet

The proposal should include:

• A separate budget detailing all sources of funding and costs;
• A proposed budget for NSF funds for each of the first five years of center operation and a five-year summary budget (including funds to support the independent evaluator); and
• Budget justifications must be included for all line items.

Supplemental Docs

The following information should be added to the Supplemental Docs section of FastLane (For Grants.gov users, supplementary documents should be attached in Field 11 of the R&R Other Project Information Form.):

• A copy of the membership agreement document.
• A list of participating center members and their letters of financial commitment. It is imperative to include committment letters from potential members that meet the requirements of Section III. Award Information for Center Awards. Proposals failing to meet the minimum funding level of committed members may be returned without review. The minimum number of members needed is outlined in Section II. Program Description under Requirements of an I/UCRC. The number of committment letters must be sufficient to meet the required number of memberships or the proposal may be returned without review.
• If applicable, list collaborations with additional institutions. All policies and procedures for a center and its sites should be the same.
• A list of the individuals who are key to the center, and other participating individuals, noting diversity. The list should identify institutional and departmental affiliation or discipline, and should include biographical information on the center director and all key faculty members or other individuals from participating institutions who will be directly involved in the development, operation, and evaluation of the center. The list of publications for these individuals should be limited to the five most relevant to the proposed research.
• Current and pending support for key individuals with academic affiliations who are requesting salary support from NSF.
• Marketing plans and plans for center growth.

B. Budgetary Information

Cost Sharing:   Cost sharing is required. See the section on Indirect Cost (F&A) Limitations.

The proposed cost sharing must be shown on Line M on the proposal budget. Documentation of the availability of cost sharing must be included in the proposal. All cost-sharing amounts are subject to audit. Failure to provide the level of cost-sharing reflected in the approved award budget may result in termination of the NSF award, disallowance of award costs and/or refund of award funds to NSF.

Indirect Cost (F&A) Limitations:  

C. Due Dates

• Letter of Intent Due Date(s) (required) (due by 5 p.m. proposer's local time): 

  January 02, 2009

  First Friday in January, Annually Thereafter

  Letter of intent is only needed when submitting a planning grant proposal.

  June 26, 2009

  Fourth Friday in June, Annually Thereafter

  Letter of intent is only needed when submitting a planning grant proposal.

• Planning Grant and Full Center Proposal Deadline(s) (due by 5 p.m. proposer's local time):

  March 06, 2009

  First Friday in March, Annually Thereafter

  Planning Grants and Full Center Proposals

  September 25, 2009

  Fourth Friday in September, Annually Thereafter

  Planning Grants and Full Center Proposals

D. FastLane/Grants.gov Requirements

• For Proposals Submitted Via FastLane:

  Detailed technical instructions regarding the technical aspects of preparation and submission via FastLane are available at: https://www.fastlane.nsf.gov/a1/newstan.htm. For FastLane user support, call the FastLane Help Desk at 1-800-673-6188 or e-mail fastlane@nsf.gov. The FastLane Help Desk answers general technical questions related to the use of the FastLane system. Specific questions related to this program solicitation should be referred to the NSF program staff contact(s) listed in Section VIII of this funding opportunity.

  Submission of Electronically Signed Cover Sheets. The Authorized Organizational Representative (AOR) must electronically sign the proposal Cover Sheet to submit the required proposal certifications (see Chapter II, Section C of the Grant Proposal Guide for a listing of the certifications). The AOR must provide the required electronic certifications within five working days following the electronic submission of the proposal. Further instructions regarding this process are available on the FastLane Website at:
  https://www.fastlane.nsf.gov/fastlane.jsp.

• For Proposals Submitted Via Grants.gov:

Before using Grants.gov for the first time, each organization must register to create an institutional profile. Once registered, the applicant's organization can then apply for any federal grant on the Grants.gov website. The Grants.gov's Grant Community User Guide is a comprehensive reference document that provides technical information about Grants.gov. Proposers can download the User Guide as a Microsoft Word document or as a PDF document. The Grants.gov User Guide is available at:
http://www.grants.gov/CustomerSupport. In addition, the NSF Grants.gov Application Guide provides additional technical guidance regarding preparation of proposals via Grants.gov. For Grants.gov user support, contact the Grants.gov Contact Center at 1-800-518-4726 or by email: support@grants.gov. The Grants.gov Contact Center answers general technical questions related to the use of Grants.gov. Specific questions related to this program solicitation should be referred to the NSF program staff contact(s) listed in Section VIII of this solicitation.

Submitting the Proposal: Once all documents have been completed, the Authorized Organizational Representative (AOR) must submit the application to Grants.gov and verify the desired funding opportunity and agency to which the application is submitted. The AOR must then sign and submit the application to Grants.gov. The completed application will be transferred to the NSF FastLane system for further processing.

VI. NSF Proposal Processing And Review Procedures   

Proposals received by NSF are assigned to the appropriate NSF program where they will be reviewed if they meet NSF proposal preparation requirements. All proposals are carefully reviewed by a scientist, engineer, or educator serving as an NSF Program Officer, and usually by three to ten other persons outside NSF who are experts in the particular fields represented by the proposal. These reviewers are selected by Program Officers charged with the oversight of the review process. Proposers are invited to suggest names of persons they believe are especially well qualified to review the proposal and/or persons they would prefer not review the proposal. These suggestions may serve as one source in the reviewer selection process at the Program Officer's discretion. Submission of such names, however, is optional. Care is taken to ensure that reviewers have no conflicts of interest with the proposal.

A. NSF Merit Review Criteria

All NSF proposals are evaluated through use of the two National Science Board (NSB)-approved merit review criteria: intellectual merit and the broader impacts of the proposed effort. In some instances, however, NSF will employ additional criteria as required to highlight the specific objectives of certain programs and activities.

The two NSB-approved merit review criteria are listed below. The criteria include considerations that help define them. These considerations are suggestions and not all will apply to any given proposal. While proposers must address both merit review criteria, reviewers will be asked to address only those considerations that are relevant to the proposal being considered and for which the reviewer is qualified to make judgements.

NSF staff also will give careful consideration to the following in making funding decisions:

Integrating Diversity into NSF Programs, Projects, and Activities
Broadening opportunities and enabling the participation of all citizens -- women and men, underrepresented minorities, and persons with disabilities -- is essential to the health and vitality of science and engineering. NSF is committed to this principle of diversity and deems it central to the programs, projects, and activities it considers and supports.

Additional Review Criteria:

Evaluation

Letters of Intent will be evaluated by NSF staff based on the economic importance of the research area, NSF priorities, the depth and breadth of the proposed center's research, and whether the proposed research overlaps other I/UCRCs. The NSF evaluation will be furnished to the author of the Letter of Intent. Notification of approval of the Letter of Intent is required before submission of a planning grant proposal.

Planning grant proposals and full center proposals will be competitively reviewed by mail and/or panel review. The proposals will be subject to the NSF merit review criteria and the additional criteria given below:

• The envisioned Center is consistent with the defining characteristics and operational requirements of an I/UCRC.
• There is enough potential university support, faculty, and facilities involved to build a viable Center.
• The planning study will effectively focus on the research interests of an industry that is in a position to support the center, so that it could meet the requirements to submit a center proposal.
• The planning study will effectively utilize I/UCRC operational requirements for structuring and operating the envisioned Center.
• The Center has an effective marketing plan to develop a strong contingent of firms and sufficient industry support to be successful and meet the I/UCRC criteria.
• The Center proposes to develop a research program that does not duplicate that of an existing I/UCRC.
• The proposal requires cross-disciplinary and cross-departmental participation where appropriate to the research envisioned.
• The NSF reviewers will consider the extent to which there is evidence that the Center will meet the "Requirements of an I/UCRC" as described in Section II. Program Description.
• International I/UCRCs will have their organization structure and their relationships with the foreign research site reviewed to assure compatibility and the ability for collaboration. The relationship must clearly benefit U.S. researchers and industry members.

B. Review and Selection Process

Proposals submitted in response to this program solicitation will be reviewed by Ad hoc Review and/or Panel Review.

Reviewers will be asked to formulate a recommendation to either support or decline each proposal. The Program Officer assigned to manage the proposal's review will consider the advice of reviewers and will formulate a recommendation.

After scientific, technical and programmatic review and consideration of appropriate factors, the NSF Program Officer recommends to the cognizant Division Director whether the proposal should be declined or recommended for award. NSF is striving to be able to tell applicants whether their proposals have been declined or recommended for funding within six months. The time interval begins on the deadline or target date, or receipt date, whichever is later.  The interval ends when the Division Director accepts the Program Officer's recommendation.

A summary rating and accompanying narrative will be completed and submitted by each reviewer. In all cases, reviews are treated as confidential documents. Verbatim copies of reviews, excluding the names of the reviewers, are sent to the Principal Investigator/Project Director by the Program Officer.  In addition, the proposer will receive an explanation of the decision to award or decline funding.

In all cases, after programmatic approval has been obtained, the proposals recommended for funding will be forwarded to the Division of Grants and Agreements for review of business, financial, and policy implications and the processing and issuance of a grant or other agreement. Proposers are cautioned that only a Grants and Agreements Officer may make commitments, obligations or awards on behalf of NSF or authorize the expenditure of funds. No commitment on the part of NSF should be inferred from technical or budgetary discussions with a NSF Program Officer. A Principal Investigator or organization that makes financial or personnel commitments in the absence of a grant or cooperative agreement signed by the NSF Grants and Agreements Officer does so at their own risk.

VII. Award Administration Information

A. Notification of the Award

Notification of the award is made to the submitting organization by a Grants Officer in the Division of Grants and Agreements. Organizations whose proposals are declined will be advised as promptly as possible by the cognizant NSF Program administering the program. Verbatim copies of reviews, not including the identity of the reviewer, will be provided automatically to the Principal Investigator. (See Section VI.B. for additional information on the review process.)

B. Award Conditions

An NSF award consists of: (1) the award letter, which includes any special provisions applicable to the award and any numbered amendments thereto; (2) the budget, which indicates the amounts, by categories of expense, on which NSF has based its support (or otherwise communicates any specific approvals or disapprovals of proposed expenditures); (3) the proposal referenced in the award letter; (4) the applicable award conditions, such as Grant General Conditions (GC-1); * or Research Terms and Conditions * and (5) any announcement or other NSF issuance that may be incorporated by reference in the award letter. Cooperative agreements also are administered in accordance with NSF Cooperative Agreement Financial and Administrative Terms and Conditions (CA-FATC) and the applicable Programmatic Terms and Conditions. NSF awards are electronically signed by an NSF Grants and Agreements Officer and transmitted electronically to the organization via e-mail.

*These documents may be accessed electronically on NSF's Website at
https://www.nsf.gov/awards/managing/award_conditions.jsp?org=NSF. Paper copies may be obtained from the NSF Publications Clearinghouse, telephone (703) 292-7827 or by e-mail from pubs@nsf.gov.

More comprehensive information on NSF Award Conditions and other important information on the administration of NSF awards is contained in the NSF Award & Administration Guide (AAG) Chapter II, available electronically on the NSF Website at
https://www.nsf.gov/publications/pub_summ.jsp?ods_key=aag.

Special Award Conditions:  

C. Reporting Requirements

For all multi-year grants (including both standard and continuing grants), the Principal Investigator must submit an annual project report to the cognizant Program Officer at least 90 days before the end of the current budget period. (Some programs or awards require more frequent project reports). Within 90 days after expiration of a grant, the PI also is required to submit a final project report.

Failure to provide the required annual or final project reports will delay NSF review and processing of any future funding increments as well as any pending proposals for that PI. PIs should examine the formats of the required reports in advance to assure availability of required data.

PIs are required to use NSF's electronic project-reporting system, available through FastLane, for preparation and submission of annual and final project reports.  Such reports provide information on activities and findings, project participants (individual and organizational) publications; and, other specific products and contributions.  PIs will not be required to re-enter information previously provided, either with a proposal or in earlier updates using the electronic system.  Submission of the report via FastLane constitutes certification by the PI that the contents of the report are accurate and complete.  

VIII. Agency Contacts

General inquiries regarding this program should be made to:

• Rathindra (Babu) DasGupta, Lead I/UCRC Program Director, Directorate for Engineering, telephone: (703) 292-8353, fax: (703) 292-9057, email: rdasgupt@nsf.gov

• Glenn Larsen, IIP Program Director, Directorate for Engineering, Rm. 590, telephone: (703) 292-4607, email: glarsen@nsf.gov

• Rita Rodriguez, Program Director, Directorate for Computer & Information Science & Engineering, 1175 N, telephone: (703) 292-8950, fax: (703) 292-9010, email: rrodrigu@nsf.gov

• Gregory Misiorek, Program Specialist, Directorate for Engineering, 590, telephone: (703) 292-8383, fax: (703) 292-9051, email: gmisiore@nsf.gov

For questions related to the use of FastLane, contact:

• FastLane Help Desk, telephone: 1-800-673-6188; e-mail: fastlane@nsf.gov.

For questions relating to Grants.gov contact:

• Grants.gov Contact Center: If the Authorized Organizational Representatives (AOR) has not received a confirmation message from Grants.gov within 48 hours of submission of application, please contact via telephone: 1-800-518-4726; e-mail: support@grants.gov.

IX. Other Information

The NSF Website provides the most comprehensive source of information on NSF Directorates (including contact information), programs and funding opportunities. Use of this Website by potential proposers is strongly encouraged. In addition, MyNSF (formerly the Custom News Service) is an information-delivery system designed to keep potential proposers and other interested parties apprised of new NSF funding opportunities and publications, important changes in proposal and award policies and procedures, and upcoming NSF Regional Grants Conferences. Subscribers are informed through e-mail or the user's Web browser each time new publications are issued that match their identified interests. MyNSF also is available on NSF's Website at
https://www.nsf.gov/mynsf/.

Grants.gov provides an additional electronic capability to search for Federal government-wide grant opportunities. NSF funding opportunities may be accessed via this new mechanism. Further information on Grants.gov may be obtained at http://www.grants.gov.

Related Programs:

Sources for additional information:

• Visit https://www.nsf.gov/eng/iip/iucrc/ for information on unsolicited proposal submissions and other general information about the I/UCRC program.
• The Sample Agreement for I/UCRCs can be found at https://www.nsf.gov/eng/iip/iucrc/sample_agreement_form.jsp
• The Directory of I/UCRCs can be found at  https://www.nsf.gov/eng/iip/iucrc/directory/index.jsp

About The National Science Foundation

The National Science Foundation (NSF) is an independent Federal agency created by the National Science Foundation Act of 1950, as amended (42 USC 1861-75). The Act states the purpose of the NSF is "to promote the progress of science; [and] to advance the national health, prosperity, and welfare by supporting research and education in all fields of science and engineering."

NSF funds research and education in most fields of science and engineering. It does this through grants and cooperative agreements to more than 2,000 colleges, universities, K-12 school systems, businesses, informal science organizations and other research organizations throughout the US. The Foundation accounts for about one-fourth of Federal support to academic institutions for basic research.

NSF receives approximately 40,000 proposals each year for research, education and training projects, of which approximately 11,000 are funded. In addition, the Foundation receives several thousand applications for graduate and postdoctoral fellowships. The agency operates no laboratories itself but does support National Research Centers, user facilities, certain oceanographic vessels and Antarctic research stations. The Foundation also supports cooperative research between universities and industry, US participation in international scientific and engineering efforts, and educational activities at every academic level.

Facilitation Awards for Scientists and Engineers with Disabilities provide funding for special assistance or equipment to enable persons with disabilities to work on NSF-supported projects. See Grant Proposal Guide Chapter II, Section D.2 for instructions regarding preparation of these types of proposals.

The National Science Foundation has Telephonic Device for the Deaf (TDD) and Federal Information Relay Service (FIRS) capabilities that enable individuals with hearing impairments to communicate with the Foundation about NSF programs, employment or general information. TDD may be accessed at (703) 292-5090 and (800) 281-8749, FIRS at (800) 877-8339.

The National Science Foundation Information Center may be reached at (703) 292-5111.

Privacy Act And Public Burden Statements

The information requested on proposal forms and project reports is solicited under the authority of the National Science Foundation Act of 1950, as amended. The information on proposal forms will be used in connection with the selection of qualified proposals; and project reports submitted by awardees will be used for program evaluation and reporting within the Executive Branch and to Congress. The information requested may be disclosed to qualified reviewers and staff assistants as part of the proposal review process; to proposer institutions/grantees to provide or obtain data regarding the proposal review process, award decisions, or the administration of awards; to government contractors, experts, volunteers and researchers and educators as necessary to complete assigned work; to other government agencies or other entities needing information regarding applicants or nominees as part of a joint application review process, or in order to coordinate programs or policy; and to another Federal agency, court, or party in a court or Federal administrative proceeding if the government is a party. Information about Principal Investigators may be added to the Reviewer file and used to select potential candidates to serve as peer reviewers or advisory committee members. See Systems of Records, NSF-50, "Principal Investigator/Proposal File and Associated Records," 69 Federal Register 26410 (May 12, 2004), and NSF-51, "Reviewer/Proposal File and Associated Records, " 69 Federal Register 26410 (May 12, 2004). Submission of the information is voluntary. Failure to provide full and complete information, however, may reduce the possibility of receiving an award.

An agency may not conduct or sponsor, and a person is not required to respond to, an information collection unless it displays a valid Office of Management and Budget (OMB) control number. The OMB control number for this collection is 3145-0058. Public reporting burden for this collection of information is estimated to average 120 hours per response, including the time for reviewing instructions. Send comments regarding the burden estimate and any other aspect of this collection of information, including suggestions for reducing this burden, to:

Suzanne H. Plimpton
Reports Clearance Officer
Division of Administrative Services
National Science Foundation
Arlington, VA 22230