The U.S. Antarctic Program (USAP) physical qualification (PQ) process is broken down into the full process or a short-duration process. Eligibility for the short-duration process is determined by The University of Texas Medical Branch (UTMB) or the U.S. National Science Foundation.
On this page
Full USAP PQ process
Starting the full PQ process
- Packet request and receipt: UTMB receives packet request. PQ packets (forms and instructions) are emailed to recipients.
- Packet completion: Participants complete required documentation, testing and examinations as identified in the original email.
- Packet submission: The PQ packet is submitted via fax or mail as outlined in the initial PQ email.
Records review and follow-up
- Initial review: Upon receipt, medical and dental records are reviewed by UTMB administration. Missing items are identified and requested.
- Follow up: Additional documentation and/or missing items are requested by the administration.
- Final Submission: Documentation is faxed or mailed. Once the determined packet is complete, it is forwarded for medical review.
Final review/adjudication
- Physician and dental reviews: Packet reviewed by physician (medical and labs) and dentist (dental and X-rays.) Medical/dental concerns are identified that may affect qualification based on the criteria in the PQ guidelines. Additional information/documentation may also be requested in this step.
- Initial determination: The participant receives either a physical qualification (PQ) or not physically qualified (NPQ) notification in writing.
- Waiver process: If NPQ, a waiver can be requested (directions are provided in the determination letter.) Once required information is received it will be forwarded to NSF for final review and determination.
Short-duration process
(eligibility determined by UTMB or NSF)
Starting the short-duration PQ process
- Packet request and receipt: UTMB receives packet requests, and the hiring or supervisory authority confirms/requests short-duration eligibility (see Safety and Occupational Health Policy). PQ packet (forms and instructions) is emailed to the recipient.
- Packet completion: Participant completes medical history and infectious disease requirements.
- Packet submission: PQ packet submitted via fax or mail as outlined in the initial PQ email.
Records review and follow-up
- Initial review: Upon receipt, medical and dental records are reviewed by UTMB administration. Missing items are identified and requested.
- Follow up: Additional documentation and/or missing items are requested by the administration.
- Final Submission: Documentation is faxed or mailed. Once the determined packet is complete, it is forwarded for medical review.
Final review/adjudication
- Physician review: Determines that the participant meets the criteria outlined in the PQ policy and guidelines.
- Initial determination: Participant receives either a short-duration physical qualification (PQ) or not approved. Notification is provided in writing. If not approved, the participant must complete the full PQ process.